Illini Bird Fanciers, Inc.

Vendor Application and Agreement
Illini Bird Fanciers 2017 Fall Bird Fair
Illinois State Fairgrounds - Illinois Building
801 E Sangamon Avenue, Springfield, Illinois
Sunday, September 17, 2017 9am-4pm CST
Fair Manager: Mary Warren fairs@illinibirdfanciers.com (217) 836-2836

  1. All vendors and their representatives agree to abide by all applicable federal, state, and municipal laws, regulations and requirements, including any and all appropriate licenses, permits, and sales tax requirements.
  2. All vendors agree to hold Illini Bird Fanciers Inc. and its officers and members harmless in the event of any thefts, loss of property, accidents, illnesses, injuries, deaths, litigious matters, or disputes of any type.
  3. Illini Bird Fanciers Inc. reserves all rights, including limiting or declining vendor participation at our fairs.
  4. All vendors are required to submit a vendor application and agreement with complete information.
  5. All vendor spaces are reserved on a first paid basis. Vendor spaces are not reserved until fees are paid in full. Fees will be refunded only in the event the fair is canceled by Illini Bird Fanciers Inc.
  6. Each standard vendor space measures 8x8 feet and is furnished with one 6 foot table and two chairs. The fee for standard spaces is $50.00 each. Each corner vendor space measures 8x8 feet and is furnished with two 6 foot tables and two chairs. The fee for corner spaces is $60.00 each. Any additional tables or chairs requested must be set up inside your assigned 8x8 foot space(s).
  7. Vendors paying their fees in full by September 10th 2017 receive a discount of $10.00 per space, reducing the per space fee to $40.00 each for standard space(s), and to $50.00 each for corner space(s). Vendors paying their fees after September 10th, 2017 do not qualify for this discount - no exceptions.
  8. Once your vendor application has been reviewed and accepted by our fair manager, you may pay your vendor fee in advance through PayPal, check, or money order. Any vendor paying fees during the day of the fair must find Karen Williams (IBF Treasurer) before 10am and pay in full with cash, no exceptions.
  9. We request that each vendor please donate an item to our silent auction.
  10. All vendors must set up their assigned space(s) on Saturday, September 16, from 2:00 pm to 6:00 pm and/or on Sunday, September 17th, from 7:00 am to 9:00 am. Vendors can not set up before or after these hours.
  11. All vendors selling or showing birds agree to house their birds in clean, adequately sized containers without overcrowding them; to provide their birds adequate food and water throughout the fair; and to keep their assigned space(s) clean, neat and free of seed and excrement during and after the fair. Birds are allowed to be left in the building overnight on Saturday September 16th if housed in a safe, secure cage.
  12. No vendor is allowed to tear down their display until after the close of the fair at 4:00 pm on Sunday, September 17.
  13. Failure to comply with the terms and conditions of this agreement may result in removal of the vendor without a return of any part of their fees.

Check here to acknowledge you understand and agree to abide by all the terms and conditions of this application and agreement.
 
Illinois State Sale Tax Notice
We have been contacted by the Illinois Department of Revenue informing us that all vendors attending our fairs, whether operating as a business or hobbyist, will need to pay Illinois state sales tax at a rate of 6.25% on any sales made during the fair. In accordance with their rules, Illini Bird Fanciers Inc. must provide the state with each vendor's name, business name, address and tax ID if applicable. The day of the fair, we will provide you with the required state form. You will then need to submit it to the Illinois Department of Revenue along with your payment of taxes within 10 days after the fair.
(Any questions or concerns about this regulation should be directed to the Illinois Department of Revenue, Special Events at 847-294-4475.)
 
Check here to acknowledge you understand and have read the Illinois State Sale Tax notice posted above, and understand who to contact in case of any questions.
 
Your Name:    Business Name:    
Your Tax ID:   (If you do not have a Tax ID, please enter 'no-tax-id' in the blank)
Street Address:
City:    State:    Zip:
Email Address:
Preferred Phone: (  -    Other Phone: (  - 
Describe the types of product(s) to be sold - If birds, be very specific as to species and varieties:
 
I want to reserve standard 8x8 foot vendor spaces.
I want to reserve corner 8x8 foot vendor spaces.
I need extra 6 foot tables.
I prefer to pay my vendor fee using: Check or Money Order     PayPal     Cash
(Note: If you preferred method of payment is PayPal, you will receive an invoice through PayPal.)
Check here if your display requires electricty.
Check here if you have previously participated as a vendor at our fairs.


Illini Bird Fanciers, Inc. • PO Box 13006, Springfield, IL 62971 • Tel (217) 623-4100 • contact@illinibirdfanciers.com
Illini Bird Fanciers, Inc. is a 501(c)(3) non-profit educational organization. 
Copyright © 2011-2016 Illini Bird Fanciers, Inc. All Rights Reserved. 
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